Everyone loves to decorate for Christmas and after finishing decorating my house, I itch to do more! So I have always had a desire to decorate the White House but thought it was an impossible dream. But after watching the HGTV special last year and seeing the army of volunteers that are busily hanging garlands and balls, I was determined to try.
I wrote a letter to Michelle Obama right after Christmas and forgot about it. But in August I was thrilled to get an official letter from the White House Social Office informing me that I could fill out the volunteer application on line which I did right away. The application was pretty standard and asked things such as to list and explain in some detail your volunteer experience, and to send pictures of your work. I have decorated Hampton Mansion for Christmas with my Garden Club for many years and hoped that that experience would help.
In October I was thrilled to learn by email that I was accepted conditionally pending a security check. The Social Office also requested that volunteers not post to Facebook or blog about their experiences before the event but afterwards was fine. The reason was to keep the theme secret before “the big reveal” on November 30th. The theme was to be kept secret until our opening reception on the 30th but we suspected that it was a military theme.
Once I learned that I was accepted, I started to get emails from AgencyEA, an event planning company based in Chicago. AgencyEA is known for planning Ophra Winfrey’s events so I knew that they must be good. AgencyEA reserved blocks of rooms in two hotels that were within walking distance of the White House with a really good rate as it can be quite expensive to stay in D.C. I made arrangements to stay at the Donovan House for 6 nights and planned on checking in on Thanksgiving night.
After eating dinner at my brother’s house, my husband and I drove into D.C. and checked in to the hotel and met some of my fellow decorators and people from AgencyEA. I got a red badge, red work apron, and room assignment- the red room! The Agency told everyone that we would be working for 2 days at an off site warehouse and then 3 days at the White House. I learned that I would be working with a team of 130 volunteers and AgencyEA employees from over 40 states. There were mother/daughter , husband/wife, and sister teams, and the youngest volunteer was 12 and the oldest was 80!
After being told to report the next morning at 6:30 AM in the downstairs lobby to board the buses I turned in.
The next morning, the drive to the warehouse lasted about 40 minutes and we arrived at a huge brick warehouse that the National Park Service rents and stores all the Christmas paraphenalia from previous years and other props used by the Park Service. It was fascinating to walk up and down the aisles and see what was there. There were pallets of stuff, such as lumber, corn oil ???, sleds, silver bowls, large urns, plus tons of Christmas stuff. It was a veritable treasure trove of Christmas decorations- the mother load!!!
But we were put right to work and there was a huge amount of work to do!!! I started out inventorying boxes of ornaments, taking the wrappers off of ornaments and removing the hang tags from balls and replacing them with wires. People are known to steal the ornaments from the trees at the White House so the balls must all be wired to the trees. We worked with the decorations that belonged to a specific room and made sure that everything was accounted for and placed in the loading area when we were done. It could take hours and hours to do a room depending on the size. I worked with a team of about 6 or 7 people. Each room had a “key” basket that contained an example of every kind of ball, ribbon, or branch used to decorate that particular room. A designer from AgencyEA had selected the colors and ornaments and ribbon months before.
Wreaths and Things
Someone from the Agency asked if anyone knew how to make wreaths and I volunteered because I preferred to make something rather than count and wire ornaments. I was assigned then as the team leader for a group of 7 people to assemble 8 cedar stars about 3 feet in diameter that would be hung in the East room landing by the Gold Star tree. Since the cedar stars would be hung in the window, they needed to be double sided. After dragging 50 feet of extemely heavy garland over to our work station, we set to work dismantling the cedar garland and wiring the bunches onto the star wreath bases. The wreaths took all day and into the next as they were very labor intensive.
Other teams were involved in a variety of tasks- making endless pine cone garlands, sewing felt poinsettia petals and leaves, unloading and sorting tons of fresh greens, making knotted wreaths out of military medal ribbons, constructing felt trees, and wiring hundreds of thousands of ornaments. Someone was even sewing on an ancient Singer sewing machine. The tasks were endless.
Lunch was a festive affair with wraps, hot soup, snacks, desserts, and drinks. It felt good to be sitting down for a while!
At the end of the day, we piled into the buses and went back to the hotel and collapsed. But we returned the next day and did it all over again, but at a more feverish pace because we had to get it done by the end of the day. By the end of that second day we all realized that the theme for the Holiday would be a military one as so many of the decorations were all about the armed forces.
Here was the whole reason we all volunteered! To actually go to the White House and decorate. I met some of my new friends in the dark outside our hotel at 6:15 AM for our trek. We walked 10 minutes to the White House and ended at the North East entrance for security check points. The Agency stressed to us beforehand that we needed our badges, name tags and a photo ID to get in.
There were two security checkpoints to go through where they look at your driver’s license and check your name off of a list. You and your belongings have to go through a metal detector. It was pretty much like airport security except you could keep your shoes on. The security lines took about a half an hour and then we were in! We entered through the East Landing and were treated to coffee and donuts and figured out where the bathroom was. The entrance hallway is quite interesting with lots of candid photos from past and present administrations lining the walls.
We were given a tour of the White House and met the Chief Usher, the Special Assistant to the President, the Curator, and the Executive Housekeeper. We were made to feel welcome and appreciated. The Curator stressed to us that the White House is a living museum and asked that we not touch or handle the furnishings. All of us were just in awe to be inside and wouldn’t think of touching anything!
Our first task was to unload all the boxes that were delivered by truck to the White House and make sure that each labeled box was carried to the correct destination. Then we got to the best part -decorating!
The Red Room is one of three state parlors on the first floor of the White House and is decorated in different shades of red. The walls are actually hung with burgundy silk. Usually the Christmas decorations are all bright screaming red but I was relieved to see that the decorator had taken a different tack and we were going to use copper, gold, dark red, wine, cinnamon, and touches of cream. I approved of the color palette!
My job the first day was to decorate the Red Room with 5 other people. We looked through our “key basket” to see what materials we had to work with and started brain storming about the best way to get everything done. We had two 5 foot trees mounted in large red wooden planters, and a gorgeous Italian marble mantel with caryatid supports to decorate. For materials, we had beautiful glittery pine cone balls, yards and yards of 8″ wide coppery gold wired ribbon, gold leaf branches, fresh lemon leaves, 2 long balsam fir garlands, and assorted glass ornaments with some snowflakes. The ornaments ranged from a dozen large copper balls, smaller gold and white ones, to glittery tear drops. We were told to start decorating and we jumped right into it and made some very large bows for the mantels and adorned the garland on the mantel with an assortment of the ornaments.
Then we started to decorate the trees with doubled ribbon garlands swagged around the trees. We put the larger ornaments in the center of the tree and filled in every available spot with the smaller ornaments.
When lunch rolled around we strolled over to the formal dining room where a fantastic hot buffet awaited us. Salads, thick sliced ham, soups, breads, drinks and dessert were all available. The White House staff ate first and then we got in line. The kitchen staff was phenomenal! They must have known that with all the physical work that we did we would be hungry.
A crew from HGTV with Genevieve was circulating around the rooms filming and interviewing people for the Holiday special that will be aired Dec 11. They talked to me for a few minutes while I was decorating the trees and had me sign a release form.
After working all day, we left at 4PM to go back to the hotel and collapse.
Copyright Claire Jones 2011